Electronic invoicing brings with it a host of new market players. Whether PPF, PDP or OD, all companies will need to think about which service provider they will use to manage their electronic invoice flows and ensure compliance with tax authorities' regulatory requirements.

As a company in the real estate and social housing sector, if we assume that you're going to choose a dematerialization platform partner (PDP), how do you choose among all the existing service providers? Generalists or dedicated to your business sector? At Neovacom, we've chosen our camp: we've been working with real estate and social housing professionals for several years, and we're convinced that the PDP you choose will have to take account of your different issues.

General PDP or specialized PDP: which saint to choose?

When you choose a PDP specialized in real estate, you can be sure of working with a service provider who is open to the sector's IT ecosystem. This means that the PDP is designed to work efficiently with the software and systems commonly used in your sector. This guarantees smooth data exchange, compatibility with your existing tools, and optimization of your transaction management processes.

In addition, real estate presents specific challenges. For example, social landlords have to manage utility bills (electricity, gas, water) (electricity, gas, water), which have to be passed on to tenants.

Other peculiarities are to be found in the billing flows linked to work. For example, the notions of :

• subcontracting: this includes several levels of subcontractors, each requiring specific invoicing and precise traceability.
• co-contracting: this involves co-contractors sharing responsibilities and payments, requiring invoices to be clearly and accurately divided.
• security deposit: this needs to be accounted for separately.

A conventional, generalist PDP won't take these subtleties into account, whereas a PDP dedicated to real estate will be able to deal with them effectively.

Why choose PDP Freedz?

A PDP already accustomed to the challenges of billing players in the real estate and social housing sectors

By supporting numerous customers in the real estate and social housing sectors, we have formed numerous partnerships with specialized software publishers, such as Aareon and Sopra for certain solutions. These collaborations enable us to guarantee seamless integration with our customers' existing tools and systems.

In addition, more than 10,000 suppliers are present on the platform. Freedz is already anticipating the transition to e-invoicing reform by enabling the dematerialization of lifecycle statuses between suppliers and customers. Indeed, these suppliers have become accustomed to filing their invoices on the platform.

Today, exchanges take place between suppliers and customers; tomorrow, the tax authorities will join in. For current Freedz customers, the generalization of electronic invoicing will not impact them; they will not have to equip themselves with another platform.

A PDP already looking to the future

Now that the first registrations have taken place and the widespread use of electronic invoicing is approaching, Neovacom is already officially recognized as a PDP.

Indeed, the next steps will be to extend electronic invoicing to so-called "unregulated" flows. What do we mean by unregulated flows? There are three possible scenarios.

The first concerns the receipt of international electronic invoices. This is the first phase in the evolution of PDPs. They will be upgraded to version 2.0, enabling the companies they serve to be connected to the international PEPPOL networkdirectory (in addition to the French public directory). This will guarantee the foreign supplier that the company's identity has been verified according to strict criteria. If you choose the Freedz PDP, you can be sure that it will then automatically feed the e-reporting system without any additional input.

The second concerns incoming and outgoing transactions between companies not subject to VAT in France. This applies, for example, to self-employed professionals, condominium managers, holding companies and associations not subject to VAT. Let's take the example of condominium trustees and the processing of trustee invoices: the question is whether or not the entity receiving the invoice is subject to VAT. Today, this type of invoice remains outside the scope of the reform, but tomorrow, discussions will focus on the subject, and the PDP will need to be able to handle these flows.

The third concerns international invoicing. As with incoming invoices, PDP 2.0 will be able to transmit international flows thanks to the VIDA (VAT in the Digital Age) Directive. This Directive is expected to strongly influence and drive the gradual spread of e-invoicing throughout Europe and the rest of the world. From July¹, 2030, electronic invoicing and e-reporting will be mandatory for the following transactions: sales of goods within the European Union, as well as intra-EU acquisitions of goods, except for transfers of own property, where member states may derogate from this rule. Here again, PDP 2.0 will boost confidence by guaranteeing the identity of the invoice issuer to its receivers.

Finally, the fourth concerns documents that are not invoices, such as purchase orders or calls for funds for real estate players with co-owned properties. PDP will thus be able to capitalize on the networks set up for invoice exchange to more easily dematerialize a wide variety of documents specific to a given sector of activity.

Today, the Freedz PDP has officially received its registration and joined the list of official PDPs. When you choose our platform, you can be sure of relying on an operator with an unrivalled level of compliance and security (ISO 27001, SecNumCloud), verified by the French tax authorities.

Contact our experts to find out more about the e-invoicing obligation and discover our platform!

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