Electronic invoicing reform: 5 use cases you need to master

2. Manage progress invoices

The "irritant" that wastes time:

Managing progress invoices in real estate projects can be a headache. But what exactly are we talking about? A progress invoice, also known as a work status invoice, progress bill, or interim invoice, is a document sent by a service provider to spread out the billing for a construction project and thus get paid as the project progresses. This document allows the building contractor to issue a new invoice based on the progress made on the project since the last payment date. 

However, project owners often find it difficult to reconcile the progress of the work with the invoices sent by construction companies. This can lead to payment errors, delays, and, above all, take up a lot of time and energy!

→ Freedz simplifies this management process thanks to a structured validation workflow. The project manager, who is usually a co-contractor, a contract holder, a design office, or an architectural firm, can directly enter work status updates into the Freedz platform, ensuring that the work performed matches the companies' invoices exactly. In addition, real-time monitoring allows all parties involved to check the progress of validations and payments, providing complete transparency throughout the process.

3. Effectively managing supplier advance invoices

Beware of confusion:

Companies, such as social landlords, for example, must be able to distinguish between advance invoices and work invoices, particularly in complex projects where several payments are made before the work is completed. This requires accurate tracking and clear management of the different categories of invoices.

And yet, we are not talking about the same thing. The advance invoice is issued before work or services begin, in order to request partial payment in advance. On the other hand, the work status is based on the actual progress of the work, and the amounts invoiced correspond to the services performed up to a specific date.

→ The Freedz platform ensures perfect traceability of advance invoices, which are separate from progress invoices. As mentioned above, Freedz also offers a specific module for managing progress invoices. This means that there can be no confusion between advance payment invoices and work progress invoices. With Freedz, you can track each advance payment invoice in detail. The platform also offers accurate tracking of payments and outstanding advance payments.

It should be noted that the law now requires an invoice to be issued whenever a customer pays a deposit for the delivery of goods.It can be issued either by the beneficiary (supplier, co-contractor, subcontractor) or by the customer itself (through a self-billing system, for example).

       4. Comply with-reporting                                                                                                                                                                                                                         Comply with new tax obligations:

The obligation to send data on transactions not covered by electronic invoicing to the DGFiP (French Public Finance Directorate) via e-reporting is another aspect of the reform that may be difficult to manage. Companies must ensure that all the necessary data is correctly extracted and sent in the right formats. The information sent will be used to pre-fill VAT returns or anti-fraud declarations.

→ Freedz facilitates e-reporting by generating electronic invoices for individual customers, which can be submitted directly via a Dematerialization and Transmission Platform (PDP). The platform automatically identifies the data required for e-reporting and ensures that it is correctly formatted before submission to the DGFiP. This allows the company to comply with all tax obligations without wasting time or risking errors.

5. Dematerialization of capital calls

Effectively manage capital calls:

Managing capital calls in real estate projects can be complex, particularly for social landlords. It is essential to ensure smooth and rapid payment management, while ensuring that information is transmitted securely and in compliance with regulations. In recent years, studies show that more and more social landlords are acting as professional property managers. As a result, the number of invoices to be managed by their accounting departments is skyrocketing, hence the need to use a reliable accounting solution to integrate, in some cases, the management of thousands of capital calls.

→ Freedz offers a solution for digitizing fund calls that simplifies the process for social lenders. Thanks to the platform, fund calls are generated automatically and can be sent directly to the parties concerned, with transparent tracking of each request's processing. In addition, all information is centralized, enabling optimal payment management and better control of financial flows.

In conclusion, the electronic invoicing reform represents a real opportunity for real estate companies to modernize their processes. With the Freedz platform, they can easily meet the challenges of this reform and ensure compliance with new tax and administrative obligations. You are now ready to master these use cases and reap the benefits of automation.