Freedz, the supplier invoice validation solution for real estate professionals

Accounting Invoicing Legislation and archiving

Between payment deadlines, compliance checks, and the risk of lost documents, manually managing supplier invoices is becoming a real headache for real estate and construction professionals. And what can you do when the volume of incoming invoices skyrockets following a business merger, for example? Accounting teams find themselves overwhelmed by a flood of invoices that they can no longer process efficiently.

The electronic invoicing reform coming in 2026  is forcing companies to implement new standards. It is leading to new operational and accounting processes, of course, but it also represents a tremendous opportunity for Balance regulatory compliance, cost optimization, and, above all, save invaluable time when the volume of supplier invoices increases! Freedz, the only Accredited Platform for real estate and construction, offers a supplier invoice validation solution that is perfectly suited to these industry challenges. We explain why in this article. 😀

Processing supplier invoices: speed it up!

The electronic invoicing reform, which will gradually come into effect from September 2026, is shaking up traditional accounting practices. For construction companies, this regulatory change represents a unique opportunity to modernize their supplier invoice management processes. 

👉Consequently, theAutomating the processing of supplier invoices is not only recommended, but mandatory in order to comply with new administrative requirements.

This transformation is all the more necessary in the real estate sector, where invoice volumes are particularly high. Between material suppliers, subcontractors, technical service providers, and related services, a construction company handles dozens or even hundreds of accounting documents every day. 

🚀 That is why theAutomating the supplier invoice validation workflow is becoming a prerequisite for maintaining an acceptable level of performance. The electronic invoicing reform is not a constraint, but rather an incredible opportunity to save time on time-consuming tasks!

Efficient supplier invoicing: what are the benefits?

An effective supplier invoice validation solution delivers tangible and measurable benefits: 

  • Drastic reduction in processing times. Where a manual process can take several days between receipt of an invoice and its final validation, automation allows documents to be processed in a matter of hours, or even in real time for the simplest invoices.
  • Data reliability. Data entry errors, which are common in manual processes, are eliminated thanks to automated checks.

🔎Amounts, order references, supplier information, and tax data are systematically verified, significantly reducing the risk of accounting errors and commercial disputes.

  • Cash flow optimization. Accelerated approval cycles provide complete visibility into payment due dates.

💡LCompanies can also better manage their cash flow and negotiate favorable payment terms with their suppliers.A crucial point in real estate, where billing and payment cycles are often long and complex.

  • Improved supplier relationships. A smooth and transparent validation process builds trust among business partners. Suppliers appreciate the predictability of payments and the reduction in administrative follow-ups.

💡Finally: ffluidize its supplier relationships, it is to facilitate future negotiations ...

Illustration Freedz Banner White paper "Successfully transforming accounts payable digitalization"

Optimize supplier invoicing

How to optimize supplier invoicing: Instructions

1️⃣Mapping what already exists to better transform it

To begin with, before considering any automation, it is advisable to carry out a comprehensive diagnosis of your current processes. 

This analysis must cover several aspects: the volume and type of invoices received, the channels through which they are received (mail, email, portal), the validation processes in place, and the tools used.

🔎Inventory of existing tools (accounting software, spreadsheets, ERP systems) also helps identify technical compatibility and integration requirements. This technical mapping largely determines the choice of the future solution and the migration strategy.

2️⃣ Centralize for better control

Centralizing supplier invoices is an essential prerequisite. This approach involves creating a single entry point for all documents, regardless of their original format and method of transmission.

💡A platform such as Freedz excels in this mission by offering suppliers the opportunity to submit their invoices via a dedicated portal.This will make life easier for your service providers, who will be delighted to save time by avoiding sending emails and other paper mail!  

In addition, centralization also facilitates the implementation of automated and consistent controls. All invoices go through the same verification steps, benefit from the same validation rules, and are subject to the same quality standards.

🚀Freedz also offers communication tools that enable your suppliers to easily send their invoices to your storage space. More than 18,000 suppliers are connected to Freedz, creating an ecosystem of players in the real estate and construction industries.

 

3️⃣Automate the approval process

Automating the invoice approval workflow is at the heart of digital transformation. The goal is to define clear business rules and translate them into automated processes.

For real estate and construction companies, these rules may include reconciling purchase orders/delivery notes with the associated invoice, checking the amounts against the initial quotes, validating information relating to construction sites, etc. Each invoice then follows a predefined path that incorporates these sector-specific checks.

💡 Simplified integration with the accounts payable management system is a key element of this automation.Validated data must be able to be transferred directly to accounting tools without re-entry, ensuring consistency of information and efficiency of the overall process.

 

4️⃣Ensuring traceability and compliance

Electronic archiving with probative value represents the culmination of the dematerialization process. This requirement, which is particularly strict in the context of electronic invoicing reform, requires that a complete and unalterable record of each stage of invoice processing be kept.

Freedz: the solution for real estate professionals

Freedz stands out thanks to its perfect understanding of the specific challenges facing the construction industry. This expertise translates into dedicated features that greatly facilitate the day-to-day management of supplier invoices:

  • Validation and integration of invoices received, taking into account the specific characteristics of the business: work situations, advance billing, management of retention payments, and processing of subcontractor invoices. 

👉These specific features, often overlooked by generalist solutions, are natively integrated into Freedz.

  • User interface designed for real estate and construction professionals. It simplifies everyday tasks while offering the functional power needed to handle large volumes. 

🚀 As a result,accounting teams can focus on value-added tasks rather than repetitive data entry.

  • Ability to integrate with the industry's leading business software. Whether it'sspecialized construction ERP, site management solutions, or sector-specific accounting tools, the platform interfaces naturally with these existing systems.
  • Compliance with electronic invoicing reform requirements. This official certification ensures users that the strictest technical and regulatory standards are met.

🚀What's more, Freedz archives invoices and their metadata for 10 yearsunder maximum security conditions. And with guarantees of integrity and authenticity recognized by the tax authorities.

  • Cybersecurity guaranteed. Freedz implements best practices: data encryption, enhanced access controls, regular backups, and continuous infrastructure monitoring.
  • Management of energy supplier invoices. Companies such as EDF already send invoices to their customers via the Freedz platform (as do Engie, Dalkia, TotalEnergies, etc.).

🚀For those involved in rental real estate, it is a good way to simplify the process of billing tenants. For commercial real estate players, it is also a way to improve regular reporting on building consumption. And detect consumption anomalies.

LB banner illustration: "How to better manage your fluid consumption"

Domofrance transforms its supplier invoice management

Vincent Cailheton, Accounting Director at Domofrance (a social housing provider managing 42,000 homes), talks about his digital transformation:

❌ BEFORE Freedz: The constraints of paper-based systems

  •  115,000 paper invoices per year to be processed manually
  • Overloaded mail service with risk of loss and duplicates
  • Cumbersome manual process faced with increasing volumes (from 115,000 to 150,000)
  • Complex management of work situations with multiple circuits
  • Longer processing times due to manual checks

 

✅ AFTER Freedz: Automated efficiency

  • 100 largest electronic suppliers generating 80% of invoices
  • Direct deposit by suppliers who correct errors themselves
  • Significant time savings to focus on accounting analysis
  • Specialized Work Status Module with time-stamped signature of project managers
  • Two-year advance notice of electronic invoicing reform

⏩Read our customer testimonial: Domofrance – Implementing a large-scale paperless supplier invoice management solution

How can you turn the "daily headache" of managing supplier invoices into a competitive advantage? The answer lies in choosing a supplier invoice validation solution tailored to the realities of real estate and construction. Freedz offers you a triple opportunity. Simplify your processes, improve your cash flow, and strengthen collaboration with your suppliers. And guarantee your regulatory compliance. 

Beyond 2026 compliance, you will gain in productivity and competitiveness!

🚀Don't just sit back and wait for the reform to happen—get ready now! Discover today how Freedz can transform your supplier invoice management.

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